Help Free Your Team from I-9 Administrative Burden

Provide a simpler, more efficient and timely I-9 process for your HR teams and new hires.

Form I-9 Fines Have Hit a New Peak

$2.8K

A single administrative oversight can trigger a fine of up to $2,861 per form. Minor clerical errors can quickly multiply to become major financial liabilities.

$11.8K

The DOJ can levy civil penalties of up to $11,823 per document when an employer knowingly accepts, uses, or creates fraudulent identification. Fraud prevention is a high-stakes mandate.

$28.6K

Penalties for unauthorized employment have soared to a maximum of $28,619 per worker. A pattern of non-compliance could become a multi-million dollar risk.

Source: Federal Register, January, 2025

Build a More Future-Ready Compliance Ecosystem

Our industry-leading electronic I-9 management platform helps you keep up with a rapidly evolving regulatory landscape.

  • Achieve greater day-1 accuracy for on-site, hybrid, or remote workforces.

    Virtual
    Your new hires can have a live video call with a trained Equifax completer.

    In Person
    New hires can select from thousands of convenient local locations to meet a trained authorized representative.

  • Transform paper and PDF I-9s into a digital database.

    Paper Preservation
    Attach an image of the original to the new electronic I-9.

    Digital Database
    Organize with a searchable database to help respond to audits faster.

    Reporting
    Help catch missing I-9s and better identify those that have met retention requirements through an integration using your payroll information.

  • Gain more confidence in your I-9s.

    Identify
    Help find potential document errors.

    Prioritize
    Quickly review potential errors and help identify ones that may carry the biggest risk.

    Identify
    Have a record of your new I-9s and changes to existing forms.

Use Integrations for Easier Access 

Our tools plug into many applicant tracking systems and human capital management systems, helping you turn your current technology into a more powerful digital I-9 process.

The Equifax Advantage

Powering HR with data, technology, and compliance-focused solutions that help accelerate meaningful progress.

Simplified, connected experiences
Continuous innovation
Industry-leading security¹

¹Equifax Annual Security Report, 2025

Turn Up Your
Strategic Focus

Our consultative experts will show you how to improve your core operations and help free your team up for higher-value initiatives.

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