By John Fay
“No physical inspection required” must have been music to the ears of many who have been struggling to onboard remote employees in recent years. As many HR managers are painfully aware, the Form I-9 process has historically required employers or their designated representatives to meet in-person with newly hired employees to physically examine documentation needed for the I-9 process. This decades-old requirement harkened back to an age when telecommuting jobs were few and far between, and video teleconferencing was an imagined convenience of the future.
Well, lo and behold, the future has arrived, courtesy of a rule change from the Department of Homeland Security that enables qualifying employers to virtually examine I-9 documentation without ever meeting in-person with the newly hired employee. The so-called “alternative procedure” for examining documents went into effect in August of 2023 and has the potential to significantly alter the way we onboard newly hired employees in the US.
But, before you leap headfirst into using the new virtual option, it is important to look at what the process entails.
Check out this quick overview to learn more about how the virtual Form I-9 process works, its requirements, and potential pros & cons so that you can better evaluate whether or not it makes sense for your organization.
To help employers meet these new requirements, I am excited to announce that Equifax is now offering a virtual component of its award-winning I-9 Anywhere® solution. This enhancement will make it easier for eligible employers to streamline their onboarding processes and enhance new hire experiences.
Learn more about this service at workforce.equifax.com/solutions/i-9-anywhere.
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