On February 17, USCIS sent notices to E-Verify enrolled employers to announce the annual disposal of E-Verify records that are greater than 10 years old.
Updated May 19,2021
Coming Soon: Annual E-Verify Records Disposal
On February 17, USCIS sent notices to E-Verify enrolled employers to announce the annual disposal of E-Verify records that are greater than 10 years old. The government uses the record disposal to help reduce security and privacy risks associated with retaining personally identifiable information. The record disposal was originally set to go into effect on May 14, 2021. On May 19, 2021 E-Verify extended the deadline to June 4, 2021. The record disposal applies to records dated on or before Dec. 31, 2010. E-Verify will provide employers with an opportunity to download the case information from the Historic Records Report before June 4. The historic records report includes:
Company name and location
Initiated date and verification case number
Employee name and date of initial resolution
Date of additional resolution and final status
Case closure date and case closure description
E-Verify requires employers to record, or print and file the E-Verify case verification number for each corresponding Form I-9. Employers may also retain the Historic Records Report with the corresponding Forms I-9. USCIS has provided instructions for downloading the report.
Good News for Equifax I-9 Management Clients
Equifax clients using the I-9 Management service to process I-9s and E-Verify transactions will not be impacted by the record disposal timeline, and no further action is required. Equifax stores the E-Verify data within the I-9 Management platform, outside of the E-Verify system. The I-9 Management application will continue to maintain your E-Verify and Form I-9 records in accordance with I-9 retention requirements. As always, our experienced E-Verify and Form I-9 team will continue to monitor employment eligibility verification updates to help keep you informed.
Make it Easier to Keep Up with E-Verify
You can keep up with E-Verify changes and updates because we integrate E-Verify into our I-9 Management system. Centralizing your I-9s and E-Verify data helps keep track of your records. This helps to make them easier to access and maintain. Additionally, the I-9 Management system helps to more accurately store sensitive employee information. From government shutdowns to system outages, Equifax can help you better manage Form I-9 and E-Verify. Learn more about I-9 Management.
The information provided herein is intended as general guidance and is not intended to convey specific legal advice. Please consult with your own legal or human resources professional(s) for guidance specific to your organization.