Future of Work: From Onboarding to Offboarding

Human capital management is ever changing. Managing employees throughout the lifecycle includes complicated processes, like keeping up with changing legislation and adapting to new technologies. And all the while, you're trying to keep employees happy and engaged. Regulations and compliance concerns touch almost every aspect of the employee life cycle -- and there are so many areas to consider. Therefore, you may have questions like:

• Are you using the latest I-9? And is it filled out properly?
• What other new hire forms need to be completed?
• Do you have them in all required languages?
• Are you getting all available tax credits?
• Are you efficiently verifying employee income and employment?
• In the case of separation, is all documentation in order?
• Is there a way to lower your SUI tax rate?
• And finally, do you have the most up-to-date information to help mitigate risk for your company?

If you've missed a step, you're not alone. According to a recent Equifax survey of HR industry practitioners, 92% of survey respondents felt confident that their organization was fully compliant with Form I-9 requirements.

Yet, an estimated 60-80% of paper Form I-9s are missing, incomplete or contain errors.*

New Trends in Onboarding Laws

One step in hiring new employees is completing the required state new hire paperwork. Equifax Workforce Solutions monitors legislation in all 50 states and Washington, DC for changes to new hire notification requirements. As a result, we've identified three trends in the types of laws states are passing to help protect employees:

• Pregnancy accommodation
• Paid sick leave
• Wage theft

Offboarding Can Leave Your Organization at Risk

While missing a component of state new hire paperwork can put your business at risk, the same is true at the other end of the employee lifecycle – offboarding.  The risks associated with employees leaving your company can impact your bottom line through high SUI tax, overpaying unemployment claims, or paying fines due to incorrect or no responses.  Therefore, companies need to adjust their process in light of legislative changes. For example, New Jersey has a new E-Adjudication for UI claims. As of Oct. 17 2018, there will be no fact-finding/adjudication hearing scheduled. As a result, employers may be contacted by a UI agency claims examiner via a cold call and contacted earlier in the process.

Free Webinar Series Covers Key Trends and Latest Legislative Updates

In conclusion, it’s critical that employers stay informed of key trends — from onboarding to offboarding. For this reason, Equifax Workforce Solutions hosted a week-long online educational series to help you optimize your human capital management systems and processes. All five of our 30-minute seminars are available on demand:

1. Monday, Dec. 3: Affordable Care Act Management by Parker Sox, Director of Product Strategy ACA
2. Tuesday, Dec. 4: State Onboarding Compliance by Gordon Middleton, J.D., PH, Director of Employer Compliance
3. Wednesday, Dec. 5:  I-9 Management by Gordon Middleton, J.D., PH, Director of Employer Compliance
4. Thursday, Dec. 6: Unemployment Cost Management by Matt Kaufer, Vice President, Business Operations
5. Friday, Dec. 7: Income and Employment Verifications: FCRA Compliance by Shannon Campbell, Solutions Consultant; Michelle Haley, Solutions Consultant; and Kevin Pipkins, Director, Product Marketing