By Jason Fry
A new comment period for proposed changes to Form I-9 is open until August 8, 2022. Employers, let your voice be heard on compressing the form, simplifying the instructions, and more.
The Department of Homeland Security (DHS) has published Federal Register notice 87 FR 40857 to launch a second public comment period on Form I-9 that will remain open until August 8, 2022. The current Form I-9 expires on October 31, 2022. As an employer, this is your chance to share your opinion on some suggested changes. The information collection notice was previously published in the Federal Register on March 30, 2022, at 87 FR 18377, allowing for a 60-day public comment period. USCIS received 184 comments in connection with the 60-day notice.
DHS is proposing Form I‑9 be extended and revised as follows:
Compress Sections 1 and 2 from two pages to one page to reduce paper use and storage burden on employers.
Change Section 3 to a Reverification and Rehire Supplement that provides three separate areas to enter reverifications and rehires within 3 years of the date of the initial execution of an employee’s Form I‑9. Employers would only print and use the supplement as needed, further reducing paper use and storage burdens on employers.
Update the List of Acceptable Documents to include a link to List C documents issued by DHS and the acceptable receipts listed in 8CFR 274a.2(b)(1)(vi)(A-C).
Reduce and simplify the instructions from 15 pages to 7 pages, further reducing paper usage.
Remove electronic PDF enhancements to ensure that it can be completed on all electronic devices and is not software dependent.
Equifax Workforce Solutions encourages employers to provide their opinions on the proposed changes before the deadline of August 8. If you are looking for assistance with managing I-9s for your organization, take a look at our I-9 Management suite of services, or contact us to learn more.
And be sure to check out our recent webinar, HR Audits: What Might Trigger Them and How Can You Better Prepare? to learn more about:
Different types of HR audits
Ways an audit can sometimes be triggered
How your organization can be better prepared
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