By Jason Fry
What should employers do with an employee’s Form I-9 after the employee leaves the company? It’s a best practice that employers purge the I-9, according to the form’s retention requirements. This step is often neglected in an organization’s Form I-9 maintenance process – and it increases risk. Listen to our podcast to find out why. It’s no easy task to stay on top of purging I-9s. It can be hard for HR staff to keep track of the retention timeline for each Form I-9 in the company, especially with how often employees may come and go.
Employers must calculate when an I-9 should be purged from their files. They determine the dates for:
Then, the employer should purge the I-9 on whichever date is later.
These best practices help ensure your organization manages this step correctly.
For more information on this topic, listen to the Workforce Wise™podcast. While you’re there, check out our other episodes -- and don’t forget to subscribe if you like what you hear.