By Jason Fry
In our recent blog post: New E-Verify TNC Action Requirement, we reviewed an E-Verify policy that was introduced on October 5, which requires employers to take action on Tentative Nonconfirmations (TNCs) within 10 federal business days. E-Verify also announced the rolling-out of a communications campaign to help keep employers informed and better understand their obligations. On October 26, E-Verify distributed an initial email announcement to enrolled employers.
The email communication reiterates some E-Verify basics and how E-Verify works.
E-Verify is a web-based tool that compares information from an employee’s Form I-9 to Social Security Administration (SSA) and Department of Homeland Security (DHS) records. Employers create a case, then typically receive a response rather quickly. If the SSA and DHS records match the information on the Form I-9, the employee's E-Verify case, generally produces an Employment Authorized result. The Employment Authorized result confirms the employees work eligibility. If the informaton does not match, a Tentative Nonconfirmation result is produced. A TNC indicates that the employee needs to take further action to complete the case to verify employment eligibility.
In the event of a TNC result, the employer must notify the employee and provide the employee a chance to take action to resolve the mismatched result.
E-Verify’s recent communication also serves as a reminder to employers to take action on TNCs within 10 federal working days. Also noted, was the importance of following procedures involving fair treatment for all workers. Read our blog to learn more about these procedures and the 10-day TNC requirement. Refer to the E-Verify manual for more information about TNCs.
For some employers, E-Verify is mandatory under certain state laws and for contractors in certain situations. For other employers, E-Verify is voluntary, and if you fall into that category you might be wondering, why E-Verify? E-Verify helps to ensure that employers are hiring a legal workforce by adding an extra layer of verification to the employment eligibility process. This not only helps to secure U.S. jobs, but can also help to ensure your company is hiring a more compliant workforce.
Employers can enroll and access E-Verify directly from the DHS’s Web-based E-Verify system. However, there are many benefits to using an integrated Form I-9 and E-Verify service. I-9 Management from Equifax Workforce Solutions can help employers to save time by automating the Form I-9 workflow to capture required E-Verify information, including SSN and photo requirements, then directly submitting information from the Form I-9 to the E-Verify system. I-9 Management monitors open E-Verify cases and notifications help alert employers to take action. Sign-up for a demo and learn more about how I-9 Management can help to make Form I-9 and E-Verify easier.
Stay tuned to Equifax Workforce Solutions for more information about Form I-9 and E-Verify.