Updated: January 31, 2020 Note: The government released a new version of Form I-9 on January 31, 2020. Get details in our latest blog post.
U.S. Citizenship and Immigration Services (USCIS) has stated that employers should continue to use the current version of the Form I-9 until further notice, even after the expiration date of Aug. 31. Updated information about the new Form I-9 will be made available on I-9 Central as it becomes available.
The current Form I-9 expiration date is August 31, 2019. This does not mean that employers should not worry about completing I-9s for new employees after August. In fact, it's more critical than ever that employers are gathering I-9s for all new employees since I-9 worksite enforcement is on the rise. Every time the government releases a new Form I-9, it sets an expiration date. This allows the government to make periodic updates to the form. We expect that U.S. Citizenship and Immigration Services (USCIS) will release a new version of the form before the expiration date on August 31. Once it releases the new form, employers should begin using it. Employers should not use the expired form if a new version is available.
You can find the expiration date in the top right corner of the document.
Although we do not expect major changes for the new version of the Form I-9, employers must still switch to the new form. If employers use an expired form when a new version is available, the government could consider it a violation. If your organization is audited, the cost of not switching to the new version could add up quickly with steeper penalties for errors on Form I-9 in 2019.
The I-9 Management system from Equifax monitors these and other changes. Our system will update automatically when the government releases a new version of the Form I-9. Therefore, our clients don't need to worry about updating paper forms and processes. Beyond monitoring for expiration dates, here are some other tips to help your organization stay on top of I-9 compliance.
The information provided is intended as general guidance and is not intended to convey any tax, benefits, or legal advice. For information pertaining to your company and its specific facts and needs, please consult your own tax advisor or legal counsel. Links to sources may be to third party sites. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.