By Jason Fry
Form I-9: Updated Receipts Guidance
On July 7, 2021 U.S. Citizenship and Immigration Services (USCIS) announced updated guidance for acceptable receipts. The email from I-9 Central stated:
“When employees present a receipt showing that they applied to replace a List A, B, or C document that was lost, stolen or damaged, they should show their employer the replacement document for which the receipt was given. However, this is not always possible due to document delays, changes in status, or other factors.
If the employee does not present the original document for which the previously provided receipt was issued but presents, within the 90-day period, another acceptable document (or documents) to demonstrate his or her identity and/or employment authorization, employers may now accept such documentation.
In cases where an employee presents a document (or documents) other than the actual replacement document, the employer should complete a new Section 2 and attach it to the original Form I-9. In addition, the employer should provide a note of explanation either in the Additional Information box included on page 2 of the Form I-9 or as a separate attachment.”
Helping You Stay on Top of Your Form I-9 Document Receipts
Just as you need to track when an employee’s work authorization document is about to expire, you need to track acceptable receipts expiration dates to help ensure your employee presents an acceptable document within the timeframe. Understanding which documents need to be reverified, how to process receipts and when these need to occur can be overwhelming. Our I-9 Management system can help make sense of it all and help keep you on top of reverifications by sending automated reminders about upcoming expirations. As a bonus our system even monitors Temporary Protected Status (TPS) updates by automatically adjusting reverification alerts for you to take action. Learn more in our recent post, Extension of Yemen for Temporary Protected Status until 2023.
Get the HR Checklist for I-9 Enforcement
Don’t take a chance thinking your I-9s are completely in order. Taking steps to meet I-9 regulations can help prevent problems and may have a positive impact (like mitigating fines) if an investigation finds any I-9 errors. Get our free checklist to help guide you through steps you can take today to help start getting your I-9 processes in better shape. Learn the following:
What to typically include in your I-9 Standard Operating Procedures (SOP)
Why training for Section 2 Completers can be essential
How you should get started today with a self-audit
Download the free checklist today.
The information provided herein is intended as general guidance and is not intended to convey specific legal advice. Please consult with your own legal or human resources professional(s) for guidance specific to your organization.